Everything your club needs to keep moving.
Explore what each part of ClubAIO does, where its information comes from and what your team gets out of it.
Request a demoPOS & payments
Every sale has a clear operator and trail.
- Searchable catalogue with variations, modifiers, timed pricing and discounts
- Operator PINs, cash-ups, receipts, partial refunds and controlled voids
- Corporate EFT checkout, automatically emailed itemised invoice and offline sale queue
Data usedClubAIO product, operator and checkout records.
What you getTransaction, receipt, invoice email, cash-up and approval history.
Good to knowRecords the payment method; the club's own provider handles on-site card payments. An offline invoice is attempted after the sale syncs.
Products & stock
Know the count behind the sale.
- On-hand quantities, low-stock alerts and stock takes
- Counted versus expected balances, variance and movement history
- Recipes, ingredient consumption, CSV import and exports
Data usedClubAIO catalogue, sales, recipes and stock movements.
What you getOn-hand balance, count variance, ingredient use and exportable audit records.
Good to knowStock warnings help staff review a sale; inventory still depends on accurate counts and recipes.
Actual ClubAIO variance chart and table components · illustrative data
People & shifts
Give managers the facts behind a shift.
- Roster, location-based clock-in and attendance discrepancies
- Recurring checklists, maintenance requests and leave
- Corrections with who, when, before/after values and reason
Data usedStaff schedules, staff actions, location checks and manager corrections.
What you getCoverage, attendance review and change history.
Good to knowLocation is checked for clock-in; authorised remote clock-in is a separate setting.
Bookings & play
Use court activity in the daily operation.
- Read-only Playtomic booking calendar and player context
- Coverage checks for manually recorded court slots
- Coaching sessions and booking mismatch review
Data usedBookings and player activity imported from Playtomic, plus ClubAIO operational records.
What you getReception calendar, coverage and coaching checks.
Good to knowCreate or change upstream bookings in Playtomic. ClubAIO does not write them back.
Bookings are read from Playtomic. ClubAIO checks coverage; changes to upstream bookings stay in Playtomic.
Events & competitions
Run the play from entry to standings.
- Club event setup, entries, withdrawals and substitutions
- Americano, Mexicano, round robin, ladder and competition formats
- Generated fixtures, score entry, brackets and published standings
Data usedClubAIO event entries, formats, scores and player records.
What you getFixtures, standings, ladders and shareable player information.
Good to knowCreating an event does not create a Playtomic booking or a Xero invoice. Corporate billing uses the separate POS checkout.
Memberships & player portal
Keep each member's own club life close.
- Membership records, products and renewal reminder rules
- Player portal for own bookings, events, membership and account details
- Membership exports and reminder delivery review
Data usedMembership and player information from Playtomic, with club email settings.
What you getManager membership view, renewal reminders and a player-scoped portal.
Good to knowPlayers see their own information only; signing in as a player does not grant staff access.
Membership active
Finance & reconciliation
Follow the number to its source.
- Playtomic and POS comparison against Xero with configurable tolerances
- Matched, short, over, timing, expected and missing results
- Unique corporate EFT reference checked on a Xero invoice first, then a bank transaction; alerts and petty cash
Data usedClubAIO POS, imported Playtomic and read-only Xero data.
What you getReconciliation results, exception trail and exportable finance records.
Good to knowXero remains authoritative. ClubAIO reads it; it never creates or changes its invoices, bank transactions or ledger.
Actual ClubAIO table and status components · illustrative reconciliation data
Insights & exports
Ask a more useful question of your numbers.
- Customisable dashboard widgets with saved layout
- Revenue, booking and player trends, period comparisons and filters
- Revenue per court where supported, CSV exports and scheduled sales-summary emails
- Additional scheduled report types* · Coming soon
Data usedIn-app transactions, synced Playtomic activity and imported Xero data where relevant.
What you getCharts with period and source context, saved owner views and spreadsheet exports.
Good to knowUpstream data is current as of its last sync, not a second-by-second live feed. All preview figures are sample data.
Actual ClubAIO chart and KPI components · illustrative data
Access & audit
The right access, with a reviewable trail.
- Capability-based templates and per-person overrides
- Staff invitations and owner-managed permissions
- Audit history for approvals, changes and sensitive actions
Data usedStaff profiles, capability assignments and recorded actions.
What you getPermission matrix and action history with actor and context.
Good to knowPlayer accounts are separate from staff access. Database and API checks enforce capabilities beyond the interface.
Actual ClubAIO admin log columns and table components · illustrative entries
Communications
Send the messages that help the club run.
- Receipts and corporate EFT invoice emails after successful checkout
- Renewal reminders, scheduled sales-summary reports and delivery review
- Stock, maintenance and reconciliation alerts
- Additional scheduled report types* and marketing campaign automation* · Coming soon
Data usedClubAIO transactions, memberships, alert rules and report subscriptions.
What you getOperational emails and delivery outcomes.
Good to knowThis is not a bulk marketing platform. Future campaign automation* is coming soon.
See the workflow with your club in mind.
Tell us what you run today and where you want more clarity.
Request a demo* Coming soon. Shown as product direction, not available to use yet.